Are you considered to practice BYOD in your company or organization? Allowing your employees to bring their personal equipment to work has advantages for the company. However, keep in mind that it is not without risks either, especially for print management. Hence the question: “Should you adopt BYOD or not?

Reminder: what is BYOD ?

BYOD, or Bring Your Own Device, is the practice of allowing employees to use their personal equipment for work. Personal devices can be a PC, a smartphone or a tablet. Employees can use these mobile devices to access various company resources such as files and emails. The applications of BYOD are diverse and varied depending on the industry. If your company has a print and copy fleet, BYOD can be used to print directly to a mobile device. In other words: do mobile printing. Printing can be done with a mobile app or a cloud-based print management solution.

What are the benefits of BYOD for print management ?

The practice of BYOD is beneficial to both employees and employees. For employees, BYOD provides flexibility at work. They can print documents from their smartphones and tablets, without having to go to the local printer. Plus, they’re more comfortable using tools they’re familiar with. So there’s no need to train to use them. On the employee side, BYOD provides a better user experience in the work environment. And “happy employees” mean “productive employees”. Moreover, this practice reduces the company’s costs by avoiding the purchase of new work equipment. Of course, to take advantage of this practice, you need to optimize your print management.

What are the disadvantages of BYOD for print management ?

Of course, BYOD offers interesting advantages for a company or an organization. But remember that this practice is not without risks. This method of working represents a risk in terms of data security. Indeed, personal equipment can compromise the company’s resources in different ways such as the intrusion of malicious software. In addition, BYOD can be a productivity risk, as personal devices are a great source of distraction for users. For employees, BYOD is a double-edged sword. Sure, using your personal device at work is nice. However, heavy use of the equipment will cause faster wear and tear on its components and thus reduce its lifespan. In addition, in case of loss or theft of the device, the employee is liable to the company.

How to integrate BYOD properly into the work environment ?

If you want to adopt BYOD in your company or organization, there are several rules to follow. To avoid possible disagreements between employees and employers, a clear and precise usage policy should be established from the start. Include in the usage policy all the practices to be adopted and the limits not to be crossed to guarantee the security of the company’s data. Besides, using a print management software can secure your data. Train employees on how to prevent theft or loss of sensitive and confidential data. And to combat vulnerabilities, use tools and technologies that offer a high level of security. Equip yourself with tools with passwords, authentication systems and more.

Which software solution should I use to manage print jobs ?

Are you looking for a software solution to monitor your printer and copier fleet? Opt for the KPAX Manage solution. It is a software solution dedicated to print management for professionals: private companies, administrations and other structures. Our software solutions are rich in features and can be customized according to your company’s needs. Multi-brand solution, our software is compatible with a wide choice of brands and models of printers available on the market. Don’t wait any longer to use the KPAX Manage solution and master your printing environment.