Are you looking for a software to manage your print fleet? Each printing department has different needs and therefore requires a customized solution. There are several criteria to look at to find the right software solution for your company or organization. Find out how to choose your print management software. 

The needs of the company’s printing fleet 

Frequency of use, number of pages printed, black and white or color printing, these elements are different for each printing department. That’s why printing needs are the first criteria to consider when choosing a print management software. By knowing what your printing needs are, you can determine realistic goals and the essential features to achieve them. For example, if your goal is to reduce printing costs, choose a tool that tracks and monitors printing activities. Also, thoroughly analyze your company’s or organization’s printing needs for a tailored solution.

Types of devices used in the printing fleet

Today’s market offers a wide range of brands and models of printing devices. This is an advantage, as you have plenty of choice. However, it can be a disadvantage when you have to choose a print management software. Not all software solutions are compatible with all office printing systems. So, before choosing a print management solution, check the list of supported printers and copiers. Note that you can also opt for a multi-brand print fleet management software

The security level of the print management software

Does your company or organization handle sensitive and confidential data? If so, the security of printed documents should be a priority. In order to protect sensitive documents, choose a print manager that offers a good level of security. This is especially crucial for data shared online that is susceptible to theft. If you opt for a software as a service (SaaS) solution, there are several details to consider. Make sure the manufacturer offers a secure connection (HTTPS), secure hosting and data encryption.  For a more in-depth look at the challenges of print management.

Software solution awareness in the market 

There are many print management solutions on the market. But that doesn’t mean they are all equal in performance. In this context, the reputation is a criterion to take into account to choose the best solution. It is important to know that awareness is built on user satisfaction. Thus, the more a software solution is known, the more reliable it is. To go further, you can also check the number of customers who use the solution to measure its effectiveness.

Software compatibility with other applications

A company uses different types of tools to manage its different services. These include software for ERP (Enterprise Resource Planning) and CRM (Customer Relationship Management). Print management software that is compatible with other third-party applications would be an asset. This helps to optimize business processes and increase productivity. In practice, this connection with third-party software can be done in several ways. These include customizable export or bi-directional connectors.

Kpax, the software solution to monitor your print fleet

Are you looking for software to monitor and control printing activities? Choose KPAX, a centralized print fleet management software solution.  KPAX is a universal solution that can handle all types of peripherals and office printing systems. It is therefore the ideal solution for managing a multi-vendor print fleet. Thanks to a central console, you have access to all the information you need to know and understand the needs of your fleet. In addition, you receive alerts in case of device malfunction or low consumable levels. So don’t wait any longer to take advantage of a good MPS (Managed Print Services) with the KPAX solution.